Parent Guide

The Camp Day/Session

  • A.R.S. Summer Camp is held at 50 Hallcrown Place every Monday through Friday with special field trips planned for most Fridays (weather permitting) for campers.
  • The camp day program is from 9:00am to 4:00pm Monday to Friday
  • Organized trips (weather permitting) take place on Fridays for full-time campers. The trip expenses are now included in the full-time camper weekly fee. As there is no supervision on-site on trip days, campers who opt out of the trip should make other care arrangements.
  • Campers may be dropped off as early as 8:00am and picked up as late as 5:30pm. Please note, supervision outside of these times will be subject to penalty and extra cost to the parent.
  • There is no camp on statutory holidays, July 1st, Canada Day and Monday August 1st, Civic holiday.

Drop-Off /Pick-up, Late Arrivals and Early Departures

  • All campers should be dropped off and picked up in the area designated for their group (Kindergarten classrooms or the gym at 50 Hallcrown Place)
  • Should you arrive later than 9:00am you must report to the camp office to sign your child in
  • Should you need to pick up your child early (before 3:30pm), please email or call us to make arrangements
  • Late fees will apply for pick-ups made after 5:30pm.

Absence

  • If your child is going to be absent, please inform us immediately by calling (416) 491-2675 ext. 6

Health & Safety

  • For the safety of all children the camp offers a low camper-to-staff ratio.
  • All staff are required to wear the camp uniform for easy identification.
  • All of the counselors are trained in First Aid and CPR.
  • The camp office is located at A.R.S. Youth Centre for the 8-week duration of camp.
  • Campers must be equipped daily with appropriate items such as sunscreen, sun hat and water bottle. Please refer to “Things to Bring to Camp” section for additional items.

Illness

You will be notified If your child should become ill while at camp, because we do not have a registered nurse on staff, the Camp Director will use his/her discretion to ask the parent to pick up their child if he/she is not able to fully participate in the daily camp activities.  For the well-being of all the children at camp we ask all parents to please not send their children to camp if they are not well and are not able to participate in all planned daily camp activities.

Allergies

At A.R.S. Summer Camp, we are very concerned about food or other allergies that effect our campers and staff, particularly where exposure to certain foods can be life threatening. For the safety and well-being of your child, please ensure that the camp is aware of your child’s allergies and/or dietary restrictions upon registering your child at camp. In addition, including bringing a picture of the child so that we may place it in our staff room. An Anaphylaxis Emergency Plan should be filled up by parent.

Please note the camps “NO NUT” POLICY – in a commitment to provide the safest conditions possible. We require that participants refrain from bringing or sending nuts, nut products or products labelled “may contain nuts”, in any lunches or snacks sent from home.

There may be additional restrictions based on our campers needs.

Camp staff are not permitted to administer any prescription medications other than an EpiPen (please see “Medication” section).

Rain Or Shine

The amazing combination of facilities that the Camp has at our campsite means that the campers get a good balance of indoor and outdoor programs.  The Summer 2014 program at Jampar promises to have daily outdoor activities (weather permitting) ensuring that campers make the most of the beautiful summer weather!

Things to Bring to Camp

Everything should be clearly and individually labelled with the camper’s name

  1. Backpack (if necessary)
  2. Running shoes (mandatory)
  3. Sunscreen
  4. Sun hat
  5. Water bottle
  6. Snack and Lunch – please see our allergy section above
  7. Swimsuit and towel (for swimming and water play days)
  8. One extra pair of clothing (optional)

Valuables

Campers are asked to leave all valuables at home as A.R.S. Summer Camp will nto be responsible for any lost or stolen items while at camp. Please label all clothing and belongings. Any items unclaimed by end of August will be donated to charity.

** Please note that toys such as Nintendo DS games, Apple iPod/iPad, MP3 players, trading cards etc. are not permitted at camp. Cell phones are also not permitted during camp hours.

Accident & Emergency

In the event of an accident occurring to your child, you will be notified following notification of the appropriate emergency personnel.  Camp staff will administer first aid and complete an accident report. In the event that neither the parents nor the emergency contact can be reached, the Camp Supervisors will make decisions regarding further medical care, including admission to the hospital and necessary treatment.

Medication

If your child requires any special medical attention, prescription medications (including asthma inhalers) or carries an EpiPen, please ensure that you fill out the Medical Information section on the registration form.   Camp staff are not permitted to administer any medications except for the EpiPen and inhalers with the permission of the parent.

A.R.S. Summer Camp reserves the right to decide whether the camper should continue in the program or not when he/she is under any medical conditions or special care needs. The decision will be made based on the available staff resources. You will be notified for any further arrangement.

Change/Extend Registration

To amend your original registration, please email us at info@arssummercamp.ca and inform us of the changes you require.  All changes are subject to space availability.

  • If you want to extend or add more weeks in your registration, you do not have to re-register.  Please come in to our office in person and speak with the Camp or Administrative Staff.
  • There is no additional charge for switching weeks

Cancellation & Refund

  • Cancellation requires 4 weeks’ notice and is subject to a $50 administration fee per camper
  • There are no refunds once the camp week has started
  • There will be no discounts for the days not attended

All refunds will be processed after summer camp finishes.  Parents should receive their refund by the beginning of September.

Payment Submission

If you need to submit the payment during camp time, please enclose your payment in an envelope with your child’s name and age and submit to our Camp Director or Administrative Staff.

Camp Discipline

It is the goal of ARS Summer Camp to provide a healthy, safe, secure and respectful environment for all campers. All campers are expected to follow the behavior guidelines and interact appropriately in a group setting.

Campers are expected to participate in camp activities, follow the directions of the camp staff and stay with their camp group at all times.

Campers must be respectful, honest and considerate of other campers and staff.

If a child does not follow the behavior guidelines, the parents will be notified and contacted. ARS Summer Camp reserves the right to ask a parent to pick their child up early, temporarily suspend the child from the camp program or expel the child from the program in extreme cases.

Summer Pizza Program

Jampar camp offers a free, sponsored pizza lunch to all of our campers every Wednesday.  If you are interested in sponsoring or contributing to one of our pizza lunches, please speak to our Camp Director or email us at info@arssummercamp.com.

Child Care Expenses

  • For information on claiming child care expenses, please visit the Canada Revenue Agency website at www.cra-arc.gc.ca/ and search for “Claiming Childcare Expenses”
  • Please retain your original receipts as proof of payment, we will issue official receipts via email to the address indicated on the registration form.

Contact Information

  • The office telephone number which will be available starting on the first day of camp (June 30) is (416) 491-2675 ext. 6
  • Camp staff may also be reached at info@arssummercamp.com

Questions

If you still have any questions or your child requires special needs, we welcome you to email us at info@arssummercamp.com or call us once the camp has started at (416) 491-2675, ext. 6.